Overview

Before starting on a project to improve a lot and residence, residents are encouraged to contact the HOA and submit an ARC request form. This process allows a volunteer with the community to provide guidance and awareness of HOA rules and regulations that impact the project. Proactive planning can help residents avoid costly delays and violations.

Homeowners may not begin work until the written approval is received.

Improvements installed without approval may be be required to be modified or removed, even if already completed. Submitting an application AFTER work has started does not guarantee approval.

The ARC reviews the application within 30 days based on:

-Asthetic appearance (Art. 3.2, 3.3, 3.8)

-Harmony with surrounding homes (Art. 3.2, 3.3, 3.8)

-Quality of Materials (Art. 3.2, 3.3, 3.8)

-Compliance with the Declarations, Architectural Standards, Impact on the community as a WHOLE

(The ARC does not review structural engineering, code compliance, or permit requirements.)

Get Access to the Resident Portal

Before submitting an ARC Form, residents must have an active Portal account. The portal is a service offered by Capstone Property Management and allows residents to pay their Annual Dues online and submit an ARC form. If you are already a member, you can sign in here. If you would like an account, please use this form.

Submit an ARC Form

Within the Portal, there is a menu option to download and complete an ARC form. Please provide as much information as possible about your project.

You may also submit an ARC form by printing the form, then legibly handwriting in the form, and email to Ryan@capstonepmi.com

What Projects need an ARC Form

The Three Oaks Community has standards and guidelines for changes and improvements to their lots and residence. ARC approval is required before starting most exterior changes, including those below.

While this is NOT an exhaustive list, it gives resident a starting point for their project. If you would like to speak to the Committee board member, please see the information below prior to doing so:

• Installing or Replacing a Fence (see Fence Rules for important regulations)

• Replacement of the Tile Roof (see Tile Roof Rules for important regulations)

• The Full Removal of a Tree

• Sheds and Storage Structure (Front, Side & Backyards Yards)

• Extended Parking of Trailers, Campers or Trailer

• Additions and Patios, sheds, gazebos, and cabanas

• Driveway Replacement, Extensions and Pavers

• Playhouses, Swing Sets or Dog Houses (Front, Side & Backyards Yards)

• Artificial Vegetations and Lawns Front, Side & Backyards Yards)

• Additions, alterations, or iimprovements to a home

• Structural modifications

• Changes using different materials than previously approved

• Fences, walls, screened enclosures

• Solar devices

• UTILITY lines

• Landscaping changes that alter the appearance of what was present prior

• Resodding (to ensure drainage, irrigation, and setback limits)

• Any improvements visible from neighboring lots or the streets

Quick Reference for ARC

Application completed?

• ARC Form with signatures

• Site Plan/Survey

• Dimensions

• Materials & Color information

• Colored photos/brochures

• Contractor Information, license number

• County Permit Information once received

What Projects do not need an ARC Form

The Three Oaks Community standard and guidelines empower residents to make a number of improvements and enhancement to their lots and residence without the need to seek approval from the HOA. Here is a list of common projects that do not require an ARC form or approval. While a project may not need a formal approval, residents must comply with the HOA Rules and Regulations that govern some projects.

• Basic home maintenance: powerspraying/cleaning, remulching, replanting of existing landscape beds,

Written Decisions: The ARC may approve, approve with conditions, approve in part and deny in part, deny any and all ARC Requests.

If denied, the ARC provides a reason, references the applicable standards or restrictions, and when practical, can identify changes that could make the proposal acceptable.

Appeal Process

Homeowners have the right to Appeal an ARC decision, if the following is completed:

1. The homeowner must appeal in writing within 10 days of the ARC decision.

2. Appeal must be sent by certified mail to the Capstone PMI address.

3. The Board will review and make a decision within 60 days.

4. The Board’s decision is final.

5. If the Board fails to act within 60 days, the ARC decision is automatically affirmed.

How to Speak with a Board Member

The Three Oaks HOA Board of Directors are a group of residents, who voluneer their time to support the community. If you would like to speak with the ARC Committee Chair Board Member about your project, you can send them a message here.

(ARC Committee Chair: Lisa.Whittaker@threeoakshoa.com Please allow 72 hours for a response when emailing.)

Quick Access to Resident Portal

Request Access to Resident Portal

Contact a Board Member